About the Author: Kris Broda

Krzysztof Broda
As the co-founder of brodmin, Kris has more than 10 years’ experience in Trust, Fiduciary and Corporate services industry. He worked at UBS as Senior Compliance Associate and shortly moved to assist HSBC with a new project as KYC Analyst. Follow him on @realbrodmin and LinkedIn


  1. Avatar of Andrew
    Andrew 17/12/2020 at 12:09

    I have just recently had to send a past due invoice. I didn’t think I would have to send such an invoice (didn’t even know that this existed up until a few days ago) but here we are. Running a business is not easy, especially now with this pandemic.

    • Krzysztof Broda
      Kris Broda 20/12/2020 at 13:56

      @Andrew, – unfortunately, sooner or later we all have to send those reminder ‘past due invoice’s to our clients. It’s a shame that we have to in the first place, let’s hope it changes in the near future : )

  2. Avatar of John
    John 18/12/2020 at 10:09

    Proforma invoices are my most used ones nowadays. In the beginning, it might be hard to get clients to work with you and pay you upfront but as you garner some clients and people get to know you and trust you this should be the way to go. Now I get to choose the clients I want to work with, that respect and appreciate my work. And I always make sure to give 200%.

    • Krzysztof Broda
      Kris Broda 20/12/2020 at 13:59

      Well done John on taking the initiative in choosing who you work with more carefully.

      Too many of us are too quick to accept any client that we can get without doing any checks to see if they pay their invoices on time.

      Make sure you report any repeat offending clients that you may have here :-)

    • Avatar of Brody
      Brody 21/01/2021 at 10:52

      I just started gravitating towards asking clients to pay at least 1/3 of the price from the start. In most cases, people who know me will pay 50% from the beginning and the rest when I am done. This motivates me to start and to finish which are both important. And I feel like people respect me and my previous work for them. It’s a great feeling!

      • Krzysztof Broda
        Kris Broda 21/01/2021 at 19:51

        Hi Brody,

        Good call to ask for some money upfront before starting work. Can I assume that most of your clients are ok with that? Did you have issues with late payments before?

  3. Avatar of David
    David 19/12/2020 at 16:18

    With this pandemic going on, we’ve had to go for interim invoices to survive and help others survive. In most niches, this is just the way things are right now. We have to help each other out or we’ll all go down.

    • Krzysztof Broda
      Kris Broda 20/12/2020 at 14:03

      Thanks for your comment @David. I agree it is hard at the moment, especially for sole traders/freelancers.

      Helping each other is the only way we can do our part to make sure that we all thrive going forward.

  4. Avatar of Gregory
    Gregory 20/12/2020 at 12:49

    Using digital invoices is a smart move. It reduces time and costs for everyone involved. I’m still surprised not more companies use this type of invoice. Some companies are stuck in the past and don’t “like” this type of invoice for some reason. Too bad they don’t realize they would be much better off with implementing these invoices.

    • Krzysztof Broda
      Kris Broda 20/12/2020 at 14:06

      Hi Gregory, you are right, it is surprising how many small businesses are still not using invoice software that automates most of the invoice follow up process for them. PayPal is a good choice for ‘free’!

  5. Avatar of William
    William 20/12/2020 at 19:34

    Recently started using milestone based invoices and I seem to fare better doing things this way. I like to break bigger projects into several milestones and immediately get paid after accomplishing them. It provides a certain motivation feeling as I receive a reward as soon as I reach this mini-goal. I think more freelancers and companies should try this type of invoice: they may see some big boosts in productivity.

    • Krzysztof Broda
      Kris Broda 21/12/2020 at 10:46

      Hi William,

      Glad to hear that milestone invoices work for you! I agree with you that more freelancers should bill in milestones. It could build trust (especially with new clients) and you would get paid consistently for our work.

      If they are not even paying their milestones on time …. you know where to report them :)

      • Avatar of William
        William 24/01/2021 at 05:22

        Let’s hope I don’t have to report anyone, Kris :) But if I do I will come here first.

        And yes, milestone invoices are a MUST for any freelancer. They have completely changed the game for me and I can’t do business without them anymore.

  6. Avatar of Katie
    Katie 02/01/2021 at 16:35

    Finally a place that tries to help good businesses and weed out the bad ones. It’s good to see this. And no, I didn’t know about all of these types of invoices. I guess you learn something new every day, right?

    • Krzysztof Broda
      Kris Broda 17/01/2021 at 10:28

      Hi Katie,

      Glad this post was helpful. Any questions about any of the invoice types, lets us know.

  7. Avatar of Ben
    Ben 27/08/2021 at 13:43

    Hi guys! What is the name of the invoice we send when we decide not to charge our client but we want the client to know what the price should have been?

    • Avatar of Thomas Minarik
      Thomas Minarik 27/08/2021 at 15:39

      Hi Ben, not sure if that would be an ‘invoice’ that you would send if you are not charging the client? Prehab a ‘invoice quote’ would be a way of letting the client know what the cost of the project was?

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